Having a digital wall calendar in the office solves one of the biggest problems facing modern businesses: time management. Nowadays, employees in the same office might have completely different schedules designed to accommodate school runs, hybrid working, and business requirements.
This raises the question: how do businesses create a time-efficient collaborative environment?
The solution is a dedicated digital wall calendar that displays key events and delivers essential updates. The solution is as modern as the problem: a dedicated digital wall calendar. Imagine a real-time, dynamic digital wall calendar that everyone in the office can access. Each schedule clash, change, and important deadline can be uploaded instantly, resolving any issues in just a few seconds.
What is a Digital Wall Calendar?
A digital wall calendar is an electronic version of a standard calendar.
The main difference is that a digital calendar can be fully automated and dynamically changed to suit your office’s needs. A digital wall calendar is one of the many versatile forms of digital signage.
Digital signage is an umbrella term for any display that shows digital content. Offices use digital signage to communicate with employees, reminding them about deadlines, celebrating their work, and encouraging collaboration.
In the fast-paced corporate world, digital signage is an invaluable tool for employers to create collaborative environments.
What is the Purpose of a Digital Wall Calendar?
Digital wall calendars are designed to streamline schedules, save time, and keep everyone on the same page. A digital calendar can give you a birdโs eye view of important meetings, windows of opportunity, and any scheduling conflicts.
Benefits of a Digital Wall Calendar
Everyone needs a calendar, so why not choose a digital calendar for the wall? The benefits of having a digital wall calendar at the office are endless, but here are a few of our favourites.
- Customisation options: There is no limit to the number of customisation options available when you create a digital calendar. You can try out daily, monthly, and weekly formats, and even customise the layout.
- Effortlessly combines schedules: The typical 9-5 isnโt as common anymore, and many offices offer hybrid working and flexitime. Whilst employees enjoy more personalised schedules, they often struggle to sync up their calendars with colleagues. A digital wall calendar instantly solves this problem, allowing colleagues to seamlessly utilise pockets of time between meetings and other obligations.ย
- Provides real-time updates: Scheduling conflicts, sickness, emergenciesโฆall these things can happen in an instant. When they do, itโs worth having a comprehensive, real-time platform that gives everyone the same information simultaneously.ย
- Visual appeal: The human brain can process images as quickly as 13 milliseconds, about 60,000 times faster than it processes text. By installing a digital wall calendar at the office, you are leveraging the power of visual information to communicate with your employees.ย ย
How to Create a Digital Wall Calendar
The great thing about digital calendars is that theyโre simple and sophisticated at the same time. If you want to create a digital calendar for the wall in your office, you only need two main things.
Letโs start with digital signage hardware. This umbrella term covers any physical equipment that displays digital content, including digital screens, media players, and mounting hardware. TrouDigital offers all kinds of hardware, from high-brightness displays for windows to video walls that can be installed anywhere in your office.
Next, you need digital signage software. The software connects your ideas to your screens. It allows you to create, manage, schedule, and update content to display across however many digital screens you have. TrouDigitalโs digital signage software has an extensive template library, enables team collaboration, and gives you a comprehensive, 360ยฐ view of all your platforms, channels, and communications.
Once you have the hardware and software, you need to connect to the Wi-Fi and sync everyoneโs calendar. In just a few simple steps, you can have a fully functioning digital wall calendar at the office.
Examples of How to Use a Digital Wall Calendar
When you think about installing a digital wall calendar in the office, what comes to mind? We have a few office digital signage ideas.
Digital Photo Frame
You can upload much more than just a Google or Microsoft calendar to your digital screen. The possibilities are endless, especially if you opt for interactive hardware.
You can set your digital screen to display photos when the digital calendar is not in use, effectively turning it into a digital photo frame. Eye-catching visuals can create a more positive work environment and build rapport between employees and employers. For example, team photos, snaps of employees and their pets, and headshots of the Employee of the Month can all raise morale, creating a happier, healthier workspace.
Encourage Collaboration
If youโre considering digital calendars for your office walls, you likely care about collaboration. In addition to all the interesting syncing features, digital wall calendars can act as a physical meeting point for employees, encouraging them to step away from their laptops and discuss ideas, deadlines, or even just their weekend plans.
Plan Meetings
With the entire office calendar at your fingertips, scheduling meetings that work for everyone has never been easier. Gone are the days of sending out an invitation and being bombarded by rejections and requests to reschedule.
Instead, you can see everyoneโs availability at a glance. Digital wall calendars are one of our favourite corporate digital signage ideas because they reduce admin work, allowing employees to get to the heart of the matter much faster.
Set Important Reminders
You can upload bold visuals to your digital screen to remind employees about important deadlines. This might seem like one of the simpler tips, but itโs important not to underestimate the importance of eye-catching, visual cues.
Share Time-Sensitive Updates
With digital signage software, you can upload updates to multiple digital screens from a single laptop or computer. This is an efficient way of delivering time-sensitive updates, such as an emergency or an evacuation notice.
And, provided youโve set syncing up, everyoneโs availability will update in real time. You can stop by the digital wall calendar before you interrupt your colleagues or suggest a meeting when they are already fully booked.
Take Digital Wall Calendars into Meetings
Thereโs a lot of talk about digital calendars for the walls in offices, but what about freestanding digital calendars? If you set up your screen on a movable stand, you can enjoy all the benefits of your digital calendar wherever you are.
Moveable digital screens are particularly useful for meetings. They give attendees a high-level overview of your teamโs schedule, commitments, and deadlines.
TrouDigital: All-in-One Digital Wall Calendar Solutions
TrouDigital streamlines your search for the best digital wall calendar by offering an all-in-one solution. You can expect hardware, software, and set-up options that suit your business, as well as personalised support and advice throughout.
Unsure? Contact us, and weโll tell you everything you need to know about digital signs.
